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How to Export MarginEdge Card Activity to Your Accounting System

Jenny Vaughn
Updated

Set up your MarginEdge Cards correctly from the start so card purchases and repayments export smoothly to your accounting system. This article walks through how to map payment accounts, how card spend exports, and where to find repayment exports.

Article Contents

Set Up Your MarginEdge Card Payment Account

Before exporting transactions, you’ll need to map your MarginEdge Card account to your chart of accounts.
 

Step 1: Create a Credit Card Account in Your Accounting System

In your accounting platform (like QuickBooks Online), create a new Credit Card account to represent MarginEdge Card spending.

This account will be used to track all MarginEdge Card transactions and repayments.
 

Step 2: Map the Account in MarginEdge

  1. In MarginEdge, go to Accounting
  2. Select Payment Accounts
  3. Find your MarginEdge Cards payment account
  4. Map it to the credit card account you created in your accounting system

Once this mapping is complete, MarginEdge will automatically apply it to future cards you issue.

✅ You do not need to map each card individually.
 

Step 3: (Optional) Update Your Bank Account Mapping

You can also map or update the bank account used for repayments at any time.

To update your bank mapping:

  1. Go to Accounting
  2. Select Payment Accounts
  3. Edit the connected bank account mapping

PRO TIP: If you want to use Classes or Locations for your Credit Card Payment, you can define that in your MarginEdge Accounting System settings.  Just go to Setup > Integrations and select "Edit Configuration" under "Accounting". 

How Your Card Transactions Export

Transactions made with MarginEdge Cards export to your accounting system as a credit card spend expense. 

Important to Know

  • PAYMENT ACCOUNTS
    • MarginEdge automatically creates a corresponding payment account when a card is issued.
  • VENDORS
    • While vendors do not need to be mapped to export, paying with your MarginEdge Card does not automatically create a new vendor record. Vendors are only created in MarginEdge when a receipt or invoice is processed. 
    • Contact support if a vendor needs to be added.
  • INDIVIDUAL vs COMPANY SETUP
    • No additional setup is needed for individual cards.
    • Multi-location clients in Individual mode must currently export transactions per-location. (However, a company-wide export feature is in development!)

A note on the Credit Card Payment Account Type

*This is only available for QuickBooks and Sage Intacct*
Payment account type "Credit Card" will report a credit card charge to the mapped account. If the vendor is mapped, you will see the vendor listed as the payee on the credit card register and it will appear as an expense on your Vendor transaction list for the mapped vendor. If no vendor is mapped, the name of the vendor paid will show up as a memo on your credit card register. 

For QuickBooks Online, it must be a Credit Card account in QuickBooks, and an image will also be exported with the Credit Card Payment Account. For more details on what Credit Card type payment account exports will look like in the accounting system, read more here. 

*Note: Credit Card payment types cannot be mapped to a bank account.
 

How Repayments Export

At the end of each statement cycle:

  • MarginEdge automatically debits your linked bank account
  • A repayment export object is created for syncing to accounting

To find repayment exports:

  1. Open MarginEdge
  2. Go to Accounting
  3. Select Export from the left navigation menu

The repayment export is generated from the store used during MarginEdge Card setup.

Supported Accounting Systems

MarginEdge Card exports are supported for:

  • QuickBooks Online (QBO)
  • QuickBooks Desktop (QBD)
  • NetSuite
  • Intacct
  • Xero
  • Restaurant365 (R365)
  • Peachtree
  • Customizable Accounting integrations

Recommended Setup

✅ Best practice: Map both your MarginEdge Card account and repayment bank account during onboarding.

Doing this early helps:

  • Card spend export correctly from day one
  • Repayments reconcile more smoothly
  • Reduce manual accounting cleanup later