Internal Transfers

This article outlines the Internal Transfers feature. This feature allows you to transfer products at cost between restaurants in the same company and concept that share the same product database.

 

Setting up Internal Transfers

To setup internal transfers in your restaurant, navigate to Orders > Transfers. Once you get to the Transfers page, you will see the following setup page: 

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Internal Transfer Vendor Name

On the setup page, review the name of your Internal Transfer vendor. If you would like to change the name of your Internal Transfer vendor, update the name here. You will not be able to change the name of your Internal Transfer vendor once it has been created. 

Accounting Configuration

Next, you will want to set up your payment accounts. There are three different ways you can configure your payment account for internal transfers. For more information on each configuration, reference the help article here

Completing Setup and Editing Payment Accounts

Once you have completed setting up your payment accounts, click the Complete Setup button. Once you've completed setup, your new Internal Transfer Vendor will have been created. If you need to edit your payment account configuration, you can go to Orders > Setup > Internal Transfers to configure your payment accounts. 

Setup in Other Restaurants

Before you can start using the internal transfers feature, you will need to complete the same setup process in all other restaurant units in your company-concept. 

 

Recording Transfers

Now that you've completed setup, you are ready now to start sending internal transfers!

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To send an internal transfer, you will want to complete the following steps.

1 - Select the restaurant you are transferring to

Use the Transfer to: dropdown to select a restaurant unit to send the transfer to. Only restaurants within your company concept will show up in this list.

2 - Review the Transfer Date

The default transfer date is today's date. If you would like to record a transfer for the past or the future, you can edit the date here.

3 - Add your Products to Transfer

To add a product to your transfer, click the green Add Product button. This button will generate a new row.

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Under the Product column, you can search through the list of products used within your restaurant. Once you select the product you would like to transfer, the unit and price will auto-populate using the product count-by and last ordered price. The unit and price cannot be changed. 

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4 - Specify how much product you are transferring

Once you've added your product, put in the amount you are transferring under the quantity column. The line price will automatically calculate based on the quantity x price.

5 - Record Transfer

Once you've completed adding all your products to your transfer, click the Record Transfer button to create a closed invoice for the internal transfer in both your sending and receiving restaurant units. 

Once the transfer has been completed, you will see the internal transfer reflected in budgets and reports and be ready to export to accounting. 

 

Frequently Asked Questions

How will this look in MarginEdge reporting?

In your sending location, you will see the value of the product you transferred subtracted from the purchased amount, and correspondingly the value of that transfer from your COGS reporting. In your receiving unit, the transfer will be added to the purchased quantity of that product and corresponding COGS category as if it was purchased from any other vendor.

 

How will this look in my accounting system?

At the sending location, a Journal Entry will be exported to your accounting system, crediting the appropriate COGS categories and debiting the other balance sheet account designated for these transfers. At the receiving location, an equal but opposite journal entry, crediting the balance sheet account and debiting the cost of goods. The net result will be that the expense moves from the sending location to the receiving location, but and the balance sheet account that accommodates the other sides of the transaction has a net balance of 0.

 

Can I upcharge for the products I transfer?

We are unable to accommodate this with the internal transfers process. Because the value being exported is being credited to COGS rather than revenue, so too would the upcharge, this would mean that the value being credited from COGS would exceed the cost paid, and can lead to a negative Cost of Goods sold. If you charge for your transfers, they will need to be rung into the POS like any other sale.

 

Can I just transfer category totals?

You cannot transfer category totals at this time. However, we are planning on improving this feature in the future to allow for this!

 

How can I create a report showing me my transfers?

Check out this article on this topic. 

 

Can I transfer recipes?

We do not support transferring recipes in this feature. You may want to use the commissary feature instead for recipe transfers. 

 

I want to export these transfers as invoices to be received and bills to be paid?

We cannot export an invoice to accounts receivable so this is not possible, the only way to transfer products is as Journal entries as described above.

 

What is the difference between internal transfers and commissary transfers?

The Commissary Feature in MarginEdge is an in-app order management tool that allows you to convert recipes into products and transfer them from a designated central location to other restaurant units in your company concept. The Internal Transfers feature allows for bi-directional product transfers within your company concept. 

You may have both the commissary and internal transfers feature in MarginEdge - included in the cost of your subscription. 

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