How do I setup Bill Pay?

Setting up Bill Pay in MarginEdge happens in two phases:

First: Set up your company information + bank account (you're here!)

Second: Enable + configure your vendors

If you get stuck anywhere along the way, don't hesitate to reach out to help@marginedge.com and we can answer questions or set up a call to walk you through this! 

 

Company Information

  1. In the navigation menu, go to Bill Pay > Setup.                                          Screen_Shot_2022-12-14_at_3.53.54_PM.png 
                                                                        

  2. To set up your bank account, click Manage Bank AccountsBillPaySetupBkAct.png

  3. First step here is to enter your Company Information as you’d like it to appear on your payments.BillPayCoInfo.png

Bank Account

  1. Next, from the top of that same screen, select Add a Bank Account.
    (If you’ve already set up a bank account in another location you manage, you can use the Import Bank Account option instead.) BillPayCoInfo3.png

  2. Enter your bank account's Routing Number, Account Number, Account Holder Name and Account Holder Type. You only need to change the check start number if it conflicts with your current sequence.
    BillPayAddAct1.png

  3. Add a signature using drag-and-drop for an existing signature file, or sign using a mouse or stylus. (Click here to get help removing the background from your signature image)
    BillPayAddAct2.png

  4. The Payment Account dropdown lists all accounts from your accounting system's general ledger. Select the account that matches the bank account you are setting up so MarginEdge can sync payments to your accounting system. 
    BillPayAddAcct3.png

  5. Check the box to enable Electronic Payments

  6. Click Preview to see what your payments will look like. Review to make sure all the information on your check is correct.  Once it's correct, click Preview Check and Save.

  7. Now back under your Company Information, click Save and Continue!   
    billPayCompInfoSave_copy.png    
          

Note: Once you add a bank account during [me] Bill Pay setup, a new Payment Account is automatically created in MarginEdge. These are found under Accounting > Payment Accounts.  The new account will have the format of the example below and will be used to identify where payments are recorded in your accounting system.

BillPayPymntAcct.png

 

Setting up Vendors

You are now ready to select and configure the vendors you want to pay with ME Bill Pay.

Step-by-step instructions: Setting up vendors to pay them with Bill Pay.

 

Do you manage multiple units? 

This process will need to be completed in each restaurant unit, but do note that once you have entered the bank account information in one unit, you have the option to "Import Bank Account" instead of re-entering that information each time if the units share one bank account. 

MarginEdge also offers a Company View for Bill Pay feature that will allow you to manage all of the payments for all of your units from one screen. (They must all share the same bank account!) There is more information here: Company View for Bill Pay

 

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