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How to Use the AP Aging Summary in MarginEdge

Jenny Vaughn
Updated

Stay on top of your bills and cash flow with a clear view of what you owe and when. The AP Aging Summary makes it easy to see your outstanding vendor invoices and act on them—fast.

What You’ll Learn

  • What the AP Aging Summary shows you (and why it’s awesome)
  • How to find and read the summary
  • How to create payment runs right from the page
  • Smart tips for staying on top of accounts payable

 

What Is the AP Aging Summary and Why It Matters

Running a restaurant means juggling a million things, your bills shouldn’t be one of them. The AP Aging Summary gives you a simple snapshot of what you owe, how overdue each bill is, and who needs to get paid. It’s like a to-do list for your payables, without the guesswork.

 

How to Find and Read Your AP Aging Summary

  1. Go to Bill Pay in your MarginEdge account.
  2. Click the Invoices tab.
  3. Look for the AP Aging Summary link at the top of the page.
     

Here’s what you’ll see, by vendor:

  • Current: Not due yet
  • 1–30 Days: Slightly overdue
  • 31–60 Days: Getting older
  • 61–90 Days: Time to act
  • 90+ Days: Uh oh, time to pay!
     

Each column shows how much you owe and to whom. Click any dollar amount to view the exact invoices behind it.

Bonus: The aging is based on each vendor’s payment terms, so it reflects what’s actually overdue—not just the invoice date.

✅ Only vendors with open balances appear—so you're only seeing what matters.

 

How to Create Payment Runs from the Summary

You can pay bills right from the AP Aging Summary. Here's how:

To Pay a Specific Vendor:

  1. Click a dollar amount for that vendor.
  2. You’ll land on the Invoices page with those invoices selected.
  3. Click “Review & Pay from…”
  4. Check details, then confirm your payment run.
     

To Pay by Aging Bucket:

  1. Check the box for the aging period you want to pay (e.g., 1–30 Days).
  2. Preview the selected invoices.
  3. Click “Review & Pay from…”
  4. Confirm your payment run.

 

Pro Tips

✨ Sort Smart: Focus on older buckets first to avoid late fees or awkward vendor calls.
🧠 Batch It: Save time by grouping payments by aging bucket instead of doing them one by one.
📊 Download It: Need to share or analyze offline? Use the Export dropdown to download a CSV.

 

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