What is a reimbursement?

Reimbursement is repaying an employee for a purchase made on behalf of the restaurant.

What do we need in the reimbursement invoice to process it?

A reimbursement invoice/receipt should have the following:

  • Name of the employee/person the reimbursement is payable to
  • Date
  • Total amount
  • Payment account
  • Items purchased (not required but preferable)
  • Category (not required but preferable)

The following is a sample of a reimbursement form.  




What do I do with the Reimbursement form?

  • Scroll to the bottom of this article to download and print the reimbursement form
  • Complete the sections in the form.
  • Attach your invoice to the form (see sample form below)
  • Take a picture of the complete form and upload it to MarginEdge.

How do we process reimbursement slips/invoices?

  • Vendor Name= Name of Employee that the reimbursement is being made to.
  • Invoice date= Date on reimbursement form, if no date is listed, we will use the date on the invoice that is attached to the reimbursement form.
  • Line items= Line items from receipt attached to the reimbursement form.
  • Invoice Total= Amount on the reimbursement form, else we will use the total on the invoice that is attached with the reimbursement form.
  • Payment Account= The payment account on the reimbursement form, if no payment account is mentioned on the reimbursement form, we will close to AP


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